Manage Events

Once your event types have been set up, you can manage the calendar on the ‘Manage Events’ page.  This page can be accessed by clicking the ‘Manage Events’ link under the Events\Meetings menu item.

CLICK HERE to download the complete Manage Events help file with screen shots.

 
Schedule New Event

The ‘Manage Events’ page opens. 

1.  
   1. To schedule a new event, click on the ‘Schedule New’ button.
   2. The Event Entry page opens.  Select the Event type for this event. 
   3. After choosing an event type, select the divisions for the event.  
   4. Enter a title for the event and then enter a description. 
   5. Then enter the start and end times.
   6. Scroll down to enter contact information (optional).
   7. Scroll down to select the Event Display Options. 
   8. Choose whether the event is to be displayed in the users’ My Calendar page
   9. Whether the event should show on the Welcome Page
2. whether you want to send an e-notification of the event. 
3. When complete, click on the ‘Save’ button.  The event will then appear on the academic calendar. 

Modify or Delete Events

To modify or delete a scheduled event, open the Manage Events page, displaying a list of events.  You can filter the list that is displayed by using the radio buttons (yearly or monthly), the Event Type dropdown menu and the calendar dropdowns.
 
Select the desired event by placing a check in the select box and click on the ‘Modify Event’ button to modify the details of that event; or click on the ‘Delete’ button to delete the event completely.  When modifying an event, the process is the same as entering a new event as explained above. 

PLEASE NOTE:  If you change the event type to ‘Holiday School Closed’, you will get receive a warning explaining that academic modules, such as attendance, asignments, etc, may be affected.

You may get an ‘Event Conflict Detect’ message if more than 1 event is scheduled.  You must decide whether it is ok to have the events coincide click on ‘Continue with Save’, or you must change an event by clicking on the ‘Make Changes’ button.

When deleting an event, you will get a message explaining that changing the event type will effect the attendance, assignments, etc.  Click on the ‘Yes’ button to complete the event deletion process.