STUDENT ROSTER

Download the help file with images: teacher_studentroster

Welcome to the Student Roster section of the website.
This is a very helpful feature which allows staff members to e-mail students and parents by class list.
Click on any of these links to go directly to that part of this help link.
• Getting Started
Choose your recipients, search by Division, Grade, Course and Class selection
• Compose E-mail
Select fonts, insert tables, links and pictures
• Maintain My Groups
Create recipient groups to send e-mail to
1. To E-mail students and/or their parents click on the Student Roster link located under the
Communication link.
2. The first step is to select the school. Depending on your access level you will see different divisions here.
For example if you have full access level you will see all divisions, but if you are a Lower Division teacher,
you will see Lower Division here.
3. The next step is to select the Grade. Depending on which division you selected above, those are the
grades you will see here. Once you select a grade, click on the GO button.
4. Select Course, Subject and Class.
5. You can also search by Last Name. To do that, type in the student’s last name in the Search by Last
Name field and click on GO.
6. Once you have made your selection, a list of students and parents will show below.
7. Here you can see two checkbox columns. One is for students and one is for parents. If a checkbox is
selected it means that this student or parent is selected to receive this e-mail.
Check ALL – if you click on this link all students and parents will become selected
Clear ALL – if you click on this link all checked boxes will become unselected
All Students – if you click on this link all student checkboxes will become selected
All Parents – if you click on this link all parent checkboxes will become selected
8. Once you have made your selection click on the Compose E-mail button to go to your e-mail compose page.
Once you have clicked on the Compose E-mail button, a new window will open. This is the Compose
Message window. This is where you will type your message. There are many options on this page. The
page is in a very friendly HTML format. Here you can send plain messages or be fun and creative with
pictures, tables, hyperlinks and more.
Note: For instructions on how to use the Compose E-mail page, please refer to the Compose E-mail Help
file which is located on the Compose E-mail page.
Maintain My Groups
This is an additional feature of the Student Roster link. It is used to create groups of recipients that you
send e-mail to.
Creating a Group
1. To create a group, click on the Maintain My Groups link on the Student Roaster page.
a. On the next page click on the Add Group button.
b. Type your group name and click on the Save button
2. On the next page you can add members to your group. On top you will see your group name. Just like on
the student roster page you must now search for members of your group. Detailed instructions are at the
beginning of this help link. Click here to go there now.

3. Once you have added members to your group. Click on the My Group button to go back to the My
Groups page.
4. Now you can see your group on the Main My Groups page. There are a few things you can do on this
page.
Compose e-mail – allows you to compose an e-mail message to members in a selected
group
Modify Group Name – allows you to change the name of your group
Modify Group – allows you to add/remove members of your group. Follow the same steps
as when you were first adding members to your group.
Delete Group – deletes the selected group and it’s members
Add Group – allows you to add another group
Note: Whenever you want to make any changes to an existing group you must first select
the checkbox in the Selection column for that group as pictured below. Once you have
selected the checkbox you can click on any of the action buttons.