STAFF ROSTER

Download the help file with images teacher_staffroster

Welcome to the Staff Roster section of the website.

This is a very helpful feature which allows e-mailing all staff members or just members of a group.
Click on these links to go directly to that part of the help file:

• Getting Started
Choose your recipients, search by Division, Grade, Course and User Type
• Compose E-mail
Select fonts, insert tables, links and pictures
• Maintain My Groups
Create recipient groups to send e-mail to

1. To E-mail staff members click on the Staff Roster link located in the Communication module. See picture:
2. Now select a division by clicking on the checkbox next to that division. Clicking on ALL will select all
divisions within the district.
3. The next step is to select a Grade. Depending on which division you select, the grades will differ here. You
will only see grades for the selected division. Or you will see all grades if you selected ALL divisions. Once
you select a Grade click on the GO button.
4. After selecting the Grade, select the Course, Class and Subject.
5. You can also search for individual staff member by searching by Last Name. Type the staff last name in the
text box provided and click on GO. A list of staff members with that last name will show.
See Picture:
6. Once you have entered your staff search criteria, the results will be displayed below. Select the staff
members by selecting the checkboxes next to their names. Use the Check All link to select everyone on the
list. Use the Clear All link to clear your selection. Once you have selected the staff recipients, click on the
Compose e-mail button. This will take you the compose e-mail page where you can write your e-mail
message.
See picture:
Once you have clicked on the Compose E-mail button, a new window will open. This is the Compose
Message window. This is where you will type your message. There are many options on this page. The page
is in a very friendly HTML format. Here you can send plain messages or be fun and creative with pictures,
tables, hyperlinks and more.
Note: For instructions on how to use the Compose E-mail page, please refer to the Compose E-mail Help file
which is located on the Compose E-mail page.

Maintain My Group:  Creating a Group
1. To create a group, click on the Maintain My Groups link on the Staff Roster page.
See picture:
a. On the next page click on the Add Group button.
b. Name your Group ex. Mathematics Teachers
c.Type your group name and click on the Save button
2. On the next page you can add members to your group. Follow the same steps as when adding recipients to
an e-mail. Detailed instructions are at the beginning of this help link. Click here to go there now.
Once you have added members to your group. Click on the My Group button to go back to the My Groups
page.
3. Now you can see your group on the Main My Groups page.
There are a few things you can do on this page.
Compose e-mail – allows you to compose an e-mail message to members in a selected group
Modify Group Name – allows you to change the name of your group
Modify Group – allows you to add/remove members of your group. Follow the same steps as
when you were first adding members to your group.
Delete Group – deletes the selected group and it’s members
Add Group – allows you to add another group
Note: Whenever you want to make any changes to an existing group you must first select the
checkbox in the Selection column for that group as pictured below. Once you have selected
the checkbox you can click on any of the action buttons.