Div Send E-mail (Divisional Send E-mail)

Welcome to the Div Send E-mail section of the website.  Div Send E-mail is a very helpful feature which can be used to send bulk e-mail messages to groups within the school division. You can use this link to send a message to Staff, Parents and Students.

CLICK HERE to download the complete Div Send Email help file with screen shots

To Send a bulk e-mail click on the DIV Send E-mail link located under the Communication module.  Depending on which division your user type is associated with (Lower Division, Middle Division, etc.), that division will be the default.

1. Select User Type.   Depending on your access level you will see different user types here. You can select multiple user types here.
2. Next, select the Grade. Middle School is the default, so here we can only select Grades 6, 7 and 8. We are selecting Grade 7. Clicking on All will select all grades in Middle School.
3. Select Course, Subject and Class.   All of these choices are defaulted to ALL. This means that all Grade 7 parents will get this message.
4. We want to send a message to Grade 7 Mathematics parents so for Course we will select General Studies, For Subject we will select Math and for Class we will leave it as ALL. 
5. Note: If you select Staff as User Type, you will then see a dropdown for Staff Type, which will allow you to select a staff type, such as Administration or Teacher, the grade, department, etc.

Once you have made your selection, click on one of the following two buttons:

• Show User List  – Shows a list of all users who will receive this e-mail.   The members will be displayed in alphabetic groups ordered by last name.
• Compose E-mail  – Clicking on this option takes you to the compose e-mail page where you can write and send your e-mail. You will not see a user list there.

If you want to send this e-mail to everyone within the selected category you can just click on the Compose E-mail button.  That will take you right to the compose e-mail page.  All users within your selected category will be the recipients of this e-mail.  However if you would like to see exactly who will received this e-mail or select only certain individuals within the searched category you can click on the Show User List button which will list everyone within that category.

When you click the Show User List button, you will see a list of all users within the searched category, including all Parents of Grade 7 Mathematics class students.   All Parents are displayed in alphabetic groups ordered by Last Name.
 
To select all parents click on the Check ALL.  Clear ALL will clear your selection.  Once you have selected the recipients you can click on the Compose E-mail for Selected Users button.  Once you have clicked on the Compose E-mail For Selected Users button, a new window will open. This is the Compose Message window.  This is where you will type your message.  There are many options on this page.  The page is in a very friendly HTML format. Here you can send plain messages or be fun and creative with pictures, tables, hyperlinks and more