All Div Send E-mail

Welcome to the All Div Send E-mail section of the website.  All Div Send E-mail is a very helpful feature which can be used to send bulk e-mail messages to groups within the school. You can use this link to send a message to Staff, Parents and Students.

CLICK HERE to download the complete All Div Send Email help file with screenshots.

Send a Bulk Email

To Send a bulk e-mail – click on the All DIV Send E-mail link located under the Communication module.

1. The first step is to select the school.   For example if we want to send a message to Middle School parents, we will select MS from teh school dropdown menu.
2. Now select User Type. Depending on your access level you will see different user types here. You can select multiple user types here. We are selecting Parents.
3. Next step is to select Grade. We selected Middle School so here we can only select Grades 6, 7 and 8. We are selecting Grade 7. Clicking on All will select all grades in Middle School. 
4. Select Course, Subject and Class. All of these are defaulted to ALL. This means that all Grade 7 parents will get this message.

• We want to send a message to Grade 7 Mathematics parents so for Course we will select General Studies, For Subject we will select Math and for Class we will leave it as ALL. 
• Note: If you select Staff as User Type, you will then see a dropdown for Staff Type, which will allow you to select a staff type, such as Administration or Teacher, the grade, department, etc.

Once you have made your selection, click on one of the following two buttons:

• Show User List  – Shows a list of all users who will receive this e-mail. The members will be displayed in alphabetic groups ordered by last name.
• Compose E-mail  – Clicking on this option takes you to the compose e-mail page where you can write and send your e-mail. You will not see a user list there.  

If you want to send this e-mail to everyone within the selected category you can just click on the Compose E-mail button. That will take you right to the compose e-mail page. All users within your selected category will be the recipients of this e-mail. However if you would like to see exactly who will received this e-mail or select only certain individuals within the searched category you can click on the Show User List button which will list everyone within that category. 

•  All Parents are displayed in alphabetic groups ordered by Last Name.
• To select all parents click on the Check ALL.
• Clear ALL will clear your selection.
• Once you have selected the recipients you can click on the Compose E-mail for Selected Users button. 
• Once you have clicked on the Compose E-mail For Selected Users button, a new window will open. This is the Compose Message window. This is where you will type your message. There are many options on this page. The page is in a very friendly HTML format. Here you can send plain messages or be fun and creative with pictures, tables, hyperlinks and more